Frequently Asked Questions

No. The Clerk's Office has no means of taking a payment using a credit card or ATM card. We accept cash, money order or a cashier's check (from a bank). 

A driver's license or state ID.

You are able to file a PA until the child is 18 years of age.

On this website there are applications that you can print out and fill out then mail to the Health Department. The application is very self explanatory and tells you everything you need to do.

A death certificate is $6.75 per copy.

A full size Birth Certificate is $5.00

A combo Birth Certificate which includes a wallet with the full size copy is $10.00

You can mail your child support payment in the form of check or money order to Randolph County Clerk's Office, PO Box 230, Winchester IN 47394. Please write your cause number and "Child Support" on the memo line of you check or money order.

You may also come in to our office to make a payment in person. We will accept cash, check or money order.

Yes, visitation is an entirely different issue than child support. A non-custodial parent can file a contempt citation for refusal of the custodian to permit or arrange visitation, just like a custodial parent can file a contempt citation for non-payment of child support. If you have a good reason for not wanting visitation to occur, you should talk to a private attorney about filing a motion to modify the visitation order.

It is difficult to track down and enforce against such an irresponsible parent. However, it is not impossible. We use all means possible to get that person into court on a contempt citation. The courts can punish a payor for contempt in various ways, including incarceration. When punishments are ordered, we often see the payor change his attitude. They may even start taking a greater interest in their child(ren) when they accept the responsibility for assisting with their support.

You can call or stop by the office and sign a document that will be sent to the State Child Support Bureau. The Prosecutor's Office will then withdraw from your case as an attorney of record. At that time all IV-D services stop. If you need future enforcement of your child support order, you will have to use a private attorney, or reapply for IV-D services.

There is no specific time frame within which the IV-D office will be successful in collecting child support for you. It depends on the circumstances of the non-custodial parent and the information that you are able to provide for the office. If you know of an employer, and there is an existing child support order, it can be a fairly quick process. If you have very little information about the non-custodial parent, we may not be able to locate or enforce your order. We need as much information as possible, including address, social security number, and identifiers, such as height, weight, hair color, eye color, date of birth, and picture (if possible). Also, if the non-custodian has other children, we need to know their approximate ages and whether or not there is a child support order for those children.

Any custodial parent who is receiving TANF benefits (formerly AFDC payments) from the State of Indiana has assigned their child support rights to the State of Indiana, and must cooperate in trying to establish, enforce or modify a child support order for their children. The child support payments in these cases reimburses the State for benefits received by the children. The parent will receive letters and notifications from the child support division concerning their case, and may have to make an appointment to discuss their case. When the custodial parent is no longer receiving TANF benefits, the child support amount for current child support will be directed to him/her.

You should contact Prevail at 773-6942 and schedule a time to meet with them.

You should immediately contact your local law enforcement agency and advise them that you have a protective order/no contact order and that the defendant is violating it. An officer should investigate the complaint and the defendant may be arrested or issued a citation and summonsed to court.

You should always carry a copy of the protective order/no contact order with you. If the defendant would happen to violate the protective order/no contact order and the police are called to respond, you will have your copy to show the police officer.

A civil protective order is valid for one year from the date it is issued. The order may be renewed for up to one additional year if proved necessary.
A no contact order issued as a result of criminal proceedings is valid during the pendency of the case. Once the case is closed (either by conviction or acquittal) the no contact order as a condition of pre-trial release must be terminated. However, if the defendant is convicted, a new no contact order as a condition of sentencing may be issued. This no contact order is valid for the duration of the defendant’s sentence. Once the defendant is no longer serving his/her sentence, the no contact order must be terminated. At this time, if you still desire a protective order against the defendant, you must request a civil protective order.

There are two types of orders - a civil protective order and a no contact order issued through a criminal case.
A civil protective order can be obtained from the Randolph County Clerk’s Office. A no contact order issued through a criminal case. This order is prepared by the Prosecutor’s Office and is issued as a condition of the defendant’s pre-trial release or sentence. Once the protective/no contact orders have been filed, a copy will be distributed to the Randolph County Sheriff’s Department and any other municipalities which need to be aware of the protective/no contact order.

It is not necessary to have an attorney to get a protective order, but you can if you wish.

A protective order/no contact order is a court order which instructs the defendant to have no contact, direct or indirect, with a victim.

You should contact the Randolph County Probation Department and advise the defendant’s probation officer of the defendant’s failure to pay. If the defendant has not paid restitution in full by the time the defendant is off probation, the restitution order becomes a judgment lien. You should contact a private attorney for advice on collecting on the judgment.

All restitution payments are to be made through the Randolph County Clerk’s Office. The Clerk will then issue a check to the victim(s). It is the victim’s responsibility to notify the Clerk’s Office of any change in address.

The Court has the final say as to whether or not restitution will be ordered in a case. If you have insurance, you may want to submit your claim for any losses to your insurance carrier. Any uninsured expenses may then be requested as restitution.

Once a defendant has either entered into a guilty plea or been convicted at a trial the case moves on to a sentencing hearing. Your Victim Impact Statement MUST be received prior to the sentencing hearing. If you wish to be present at the sentencing hearing to orally present your statement, please contact the Victim/Witness Coordinator and/or the Prosecutor assigned to your case so that the Prosecutor is aware of your desire to address the Court.

You have a right to make an oral or written statement to the Court after the defendant is convicted but before the defendant is sentenced about how you were affected by this crime - emotionally, physically and financially. The statement may also include your feelings as to what punishment you think is appropriate for the crime committed, including restitution.

You should submit all documentation of uninsured expenses relating to the crime to the Prosecutor’s Office as soon as possible. The Prosecutor must have the documentation prior to the defendant being sentenced.

Requests for restitution should be documented with receipts and/or estimates. For lost wages a wage loss letter is required from the victim’s employer and should be on the employer’s letterhead.

The court may consider property damages; medical and hospital expenses; lost earnings and funeral, burial or cremation costs.

The court may order a person convicted of a crime to make restitution to the victim, the victim’s estate, or to the family of a victim who is deceased for certain expenses related to the crime.

The case will be set for sentencing, usually about thirty days from the date of the guilty plea. Sometimes a defendant will waive the thirty day period. During this time the probation department will prepare a Pre-Sentence Investigation Report (PSI Report). The probation officer assigned to the case should contact all victims and ask for their input and feelings about the defendant.

You cannot drop charges - only the prosecutor may do so. You may forward a written statement to the prosecutor handling your case stating the reasons for wanting the charges dropped for the prosecutor’s review and consideration. If you choose not to testify, you may jeopardize the case which could ultimately result in the defendant going free.

These individuals have the right to contact you; however, you also have the right not to talk with them. We request that you contact the prosecutor handling your case prior to talking with anyone acting on behalf of the defendant. We prefer that you only do so in our presence. You should also always ask for identification from the individual(s) wanting to talk to you.

Intimidating, threatening and/or harassing a state’s witness is a criminal offense. You should immediately contact the police officer or detective in charge of your case. An arrest warrant may be issued and the defendant’s bail could be revoked. The defendant would then remain incarcerated during the pendency of the trial.

We will attempt to notify you as soon as we become aware of any changes. However, your subpoena provides you with a contact person and telephone number to call the day before you are scheduled to appear in court. At that time you will be informed if the trial date has changed.

Only if there is no "separation of witness order." Usually witnesses are not allowed to be in the courtroom until after they have finished testifying. You should ask the prosecutor handling your case if a separation order has been filed.

The court may issue a warrant for your arrest for failure to appear.

A subpoena is a court order which instructs the recipient to appear in court at a designated date and time.

Yes. Approximately two to three weeks prior to the scheduled trial date you should receive a subpoena to appear in court.

A bench trial is a trial before a Judge without a jury. A jury trial is a trial before a Judge with a jury consisting of either six or twelve jurors (with alternates).

A pre-trial conference is held to determine if there are any motions which need to be ruled on; make sure the prosecutor and the defense attorney have exchanged appropriate documents; and basically make sure that everyone is on track for the trial. Many times pre-trial conferences are handled by conference calls; however, some Judges require a formal pre-trial conference at which the defendant is required to appear. The victim does not need to appear.

The defendant is brought before the court for an initial hearing. The defendant is given a copy of the charging information. The charge is read out loud by the Judge. Normally, the Judge automatically enters a plea of "not guilty." A bond is then set; a determination is made as to the defendant’s ability to pay for an attorney. If the defendant is unable to pay for an attorney, the court will appoint one. Finally, the court will set pre-trial conference and jury trial dates.

A warrant is an order signed by a Judge authorizing the police to arrest a person believed to have committed a crime.

The office of the Prosecuting Attorney will give legal advice on criminal matters to police agencies. Although the Prosecuting Attorney can give general advice on whether certain facts would constitute the commission of a crime, our office is generally reluctant to do so on individual cases to private citizens. Often people seeking a favorable opinion will give a distorted version of the facts; a full investigation by a police agency may reveal grounds for prosecution which were not disclosed to our office. In addition, no opinion given can be construed as immunity from prosecution. The Randolph County Prosecutor's Office cannot give legal advice on civil matters; all civil legal questions should be referred to a competent private attorney.

That depends. Are you a victim or a defendant? Prosecuting attorneys are ethically forbidden to speak with defendants about their cases; the only exception is in the Courtroom when the Judge is presiding over the case. If you are a victim, you are entitled to, and should be able to speak to the Prosecuting Attorney handling the case. However, Prosecutors have many other cases to handle, and while your case is important to our office, you should keep in mind that the Prosecuting Attorney's time is his or her most cherished asset. Please keep your inquiries brief and to the point.

Witnesses to crimes are required to appear personally in Court to tell what happened. Although it may be inconvenient, the cornerstone of a free society is the willingness of persons to appear in Court so that the truth about a crime can be known. Witnesses are not compensated for lost wages or other incidental expenses involved in testifying.

Your best source of information regarding future Court dates is your attorney, or the Court itself. Court schedules are created by the Court staff, and are subject to change; the Court possesses the most current information on its own calendar.

Once a person contacts a police agency regarding the commission of the crime, and causes another person to be arrested and charged, the case becomes the property of the Randolph County Prosecutor's Office. Our office policy is that once a person is charged, they are prosecuted, regardless of whether the victim has changed his/her mind.

The Randolph County Prosecutor's Office may obtain a Restraining or Protective Order for the victims of violent crime as part of filing charges. Where appropriate, witnesses will also be covered by protective orders. Without the filing of charges, or where no crime of violence is involved, a private citizen can obtain a Restraining Order through the Randolph County Clerk, whose offices are located in the Courthouse in Winchester. The Clerk has an information packet which will assist a person to obtain a Restraining Order. There is a Court cost which must be paid as part of filing for a Restraining Order through the Clerk.

The child support division is also called the IV-D Office, because the rules and regulations governing the office were enacted by Congress and are incorporated in Title IV-D of the Social Security Act.

Criminal charges generally begin with an investigation by a police agency. The Randolph County Prosecutor's Office will conduct investigations regarding Bad Checks through our Bad Check Program. However, most other criminal activity will be referred to a police agency. Our victim's advocate office, will assist persons in determining the appropriate agency to make a report.

The federal Superfund Amendments and Reauthorization Act (SARA) became law in 1986. Title III of these SARA provisions is also known as the Emergency Planning and Community Right-to-Know Act (EPCRA). SARA Title III requires states to:

• Promote outreach for developing local emergency preparedness programs to respond to chemical releases.
• Receive reports from the regulated community.
• Organize, analyze and disseminate the resulting information on hazardous chemicals to local governments and the public.

Specifically, this has required the establishment of state emergency response commissions and local emergency planning committees.

The nationwide regulated community of manufacturers and non-manufacturers of hazardous chemicals must report concerning their emergency chemical releases; their Material Safety Data Sheets (MSDS); their facility hazardous chemical inventories (Tier I and Tier II reports); and their toxic chemical releases to the air, land or water (Toxics Release Inventory).

Because of this activity, businesses have reassessed their chemical inventories and their manufacturing processes. In addition, more businesses are working cooperatively with local governments to plan for and try to prevent an accidental chemical release.

Businesses are also pursuing waste minimization and pollution prevention programs and realizing monetary savings.

SRI Inc. handles both tax sales and Commissioner's sales for Randolph County.  Visit the SRI Tax Sale FAQs for more information.

If possible you should bring the mobile home title to the Treasurer’s office to obtain a permit.  If no title is available we would need to prepare a letter stating all taxes were paid for three consecutive years for the license branch.   If you are moving the mobile home you will need to provide the new location address.  We also need the name of the current mobile home owner to verify the taxes have been paid.   To obtain a title transfer and/or moving permit you must have the full years taxes paid.  If it is after January 15th assessment date you must pay an estimated tax for that year. Permits are good for 30 days.

The name on a real estate tax bill is the name of the deed holder.  You need to contact the Auditor’s office to learn about the steps you must follow to change a deed.  For changes of the name on personal property or businesses you will need to contact the Assessors office.

Mailing address changes are handled in the Treasurer’s office and the taxpayer should notify us.  The tax statement will continue to go to your former address unless our office is notified by you or the Post office returns your mail to us. You can call our office at 765-584-0704 or email at treasurer@randolphcounty.us

If you purchase a property after the March 1st assessment date, then the previous owners name will appear on the bill.  The county is to show who the owner of record was as of March 1st.  You should expect the former owners name to be deleted the next year.

Exemptions are filed in the Auditor’s Office.  You can find information concerning exemptions here or by calling the Auditor's office at 765-584-6700.

There are a number of exemptions and deductions available to qualifying taxpayers.  Click here to learn more.  The County Auditor can provide you with information and assist you in determining whether or not you qualify. 

Another way to reduce your taxes is to ensure your assessed value of the property is correct.  Learn about the assessments and appeal procedures by contacting the Assessor's Office at765-584-2427.

All real estate parcels that have a balance due from spring of the prior year or before are eligible for the tax sale.  Normally, tax sale notices are sent out in July if our county is collecting in May and November.  Upon certifying the tax amounts to the Auditor there is a $96.00 tax sale fee added.  You would have from July until the day of sale to pay the back taxes.  If your property does sell at the tax sale, you can still redeem the property but you will also have to pay tax sale fees and daily accruing interest (currently 10%).  Visit here to learn more about tax sales in Randolph County .

We send out one billing in the spring of each year.  That bill has two payment coupons to make a payment in May and November.  In the case of properties eligible for tax sale, a delinquent courtesy letter would be sent to the last known address.

A penalty of 5% of the unpaid balance will be added if you have no other delinquencies on that parcel and the taxes are paid within 30 days of the due date .  After 30 days the penalty amount is 10% of the unpaid balance.

Yes, we consider a payment "on time" if the envelope is postmarked on or before the due date.   Please be aware of postal deadlines and specific procedures when mailing your property tax bill.  We use the postmark as printed on the envelope when determining if a payment is on time.  (Please note:  Postmarks are valid for regular tax payments only and do not apply to properties going to tax sale.)

Based on the March 1st ownership year, taxes are due and payable the following year in two installments.  Tax bills are mailed once a year; both the 1st and 2nd installment payment coupons are included.  Due dates are on each installment statement.  Taxes not  paid on or before the due date are subject to a penalty.  

Your assessed value is multiplied by the tax rate.  The tax rate is the total rate of the combined taxing units (County, Township, City or Town, Library, etc)  within each taxing district.  The tax rate is expressed in dollars per hundred dollar of assessed value.  This amount is reduced by state and county credits and by any exemptions or deductions you may have as well as any tax caps that may apply.

You should contact the Treasurers office at 765.584.0704.  We will verify your mailing address and mail a new bill out to you.  Failure to receive a tax statement by mail  does not relieve the taxpayer of the responsibility for payment and penalties when delinquent.

When making your payment in person, we will print a receipt out for you.  When mailing your payment  we will return a receipt if you send a stamped self-addressed envelope, otherwise your check will serve as your receipt.

You can pay your bill by mail, in person, at Old National Bank, or pay online with a credit card  or pay by phone using a credit card.  For more detailed information click here.

We are accustomed to the services provided by our local community.  Schools, police , fire protection, libraries and roads are only a few of the amenities property taxes make possible.  Without property taxes, we couldn’t support the above services.